Pocket Word Help

Concepts
About Pocket Word
Entering Information in Pocket Word
Synchronizing Pocket Word Documents
Document Conversion
On-device Conversion Changes

How to
Create and Open Documents
Work in Typing Mode
Work in Writing Mode
Work in Drawing Mode
Work with Documents
Change Options
Use Hardware Buttons

About Pocket Word

You can create and edit documents and templates in Microsoft Pocket Word just as you do in Microsoft Word on your PC. Pocket Word documents are usually saved as .psw files, but you can also save them in other file formats, such as .rtf or .txt.

You can enter information in a document by typing, writing, drawing, or recording. When you close a document, it is automatically named and placed in the Pocket Word document list.

Entering Information in Pocket Word

You can enter information by working in different modes, which you select from the View menu. For each mode, display the toolbar for that mode by tapping .

• Typing. Using the input panel, enter typed text into the document. You can do this by tapping keys on the soft keyboard or by using handwriting recognition software.
• Writing. Use your stylus to write directly on the screen. Lines are displayed as a guide.
• Drawing. Use your stylus to draw directly on the screen. A drawing box appears, indicating a single object.
• Recording. Embed a recording in a document by speaking into the device microphone.

Synchronizing Pocket Word Documents

Pocket Word documents can be synchronized with Word documents on your PC. To synchronize files, first select the Files information type for synchronization in ActiveSync. When you select Files, the device name My Documents folder is created on your PC's desktop. Place all files you want to synchronize with the device in this folder. Password-protected files cannot be synchronized.

All Pocket Word files stored in My Documents and its subfolders are synchronized with the PC. ActiveSync converts documents during synchronization.

For more information on synchronization or file conversion, see ActiveSync Help on the PC.

When you delete a file on either your PC or your device, the file is deleted in the other location the next time you synchronize.

Document Conversion

Word documents (.doc) and templates (.dot) created in Word 6.0 or later on the PC are converted to Pocket Word documents (.psw) and templates (.psw):

• During file synchronization.
• When you copy a Word file from the PC to your device.
• When you open an e-mail message with an attached Word file on your device.

Pocket Word documents are converted to Word documents when they’re synchronized or copied back to the PC. During conversion from Word to Pocket Word, most simple text and paragraph formatting are retained and displayed, although some formatting attributes may be changed or lost. For more information, see ActiveSync Help on the PC.

See Also
On-device Conversion Changes

Create a document

In Pocket Word, tap New.

You’ll see either a blank document or a template, depending on what you’ve selected in the Options dialog box. Select an input mode from the View menu.

	To use your new workbook as a template, move the workbook to the Templates folder.
	You can insert the date in a document. First, deselect   and make sure that no drawings are selected. Next, tap and hold anywhere on the document and then tap Insert Date.

See Also
Change Options
Save, rename, move, and delete documents
Work with Documents

Open an existing document

In the document list, tap the document you want to open. If you don’t see the document in the list, make sure you've chosen the correct folder in the folder list (labeled All Folders by default).

	You can have only one document open at a time. When you open a second document, the first one is saved and closed automatically.
	If you’re opening a Word document that was created on a PC, you may want to select View > Wrap to Window so that you can see the entire document.

See Also
View the document list

Type using the input panel

1. Tap View > Typing.
   The input panel is displayed.
2. Enter text on the screen, using either the soft keyboard or the Character Recognizer. Tap the   to switch between the two methods.

To display the toolbar, tap .

See Also
Adjust paragraph format
Format typed text

Find/replace text

1. Tap Edit > Find/Replace.
2. Enter the text you want to find and tap Find. If you’re replacing text, tap Replace and enter the replacement text.
   For a paragraph, enter ^p. For a tab stop, enter ^t.
3. Select the appropriate options.
4. Tap Find.
   Pocket Word selects the first instance of the text in the document and displays buttons that allow you to find the next instance or replace the text, as desired.

Format typed text

To display the typing toolbar, in typing mode, tap . Quickly change the appearance of selected text or new text by tapping buttons on the toolbar.

• Tap the appropriate button to bold, underline, or italicize text.
• For additional formatting options, such as font size and color, tap .

See Also
Adjust paragraph format
Edit objects
Format written words

Adjust paragraph format

Change the appearance of selected paragraphs or new paragraphs:

• To create bulleted lists, tap the appropriate button on the typing toolbar and press ENTER to create a new bulleted item. Select the button again to end bulleted formatting.
• To switch between left, center, and right paragraph alignment, tap the appropriate button on the typing toolbar.
• To change paragraph indentation, tap Edit > Paragraph. For each type of indentation, tap the left or right arrow to change the indentation by .1" increments.

See Also
Format typed text

Write using the stylus

1. Tap View > Writing.
   Ruled lines appear as guides on the screen, and the zoom percentage changes to make it easier to read.
2. Using the stylus, write on the screen.

If you cross three ruled lines in a single stylus stroke, the writing becomes a drawing. Every stroke within the drawing box becomes part of the drawing.

See Also
Format written words
Select written words

Select written words

There are two ways to select written words:

• Tap and hold next to the writing you want to select, and when you see the insertion point appear, drag across the writing.
• In writing mode, tap   to display the writing toolbar. Deselect   and drag the stylus across the written words you want to edit or format.

See Also
Format written words
Write using the stylus

Format written words

Use the writing toolbar (tap if you don't see it) to make selected written words bold, italic, or underlined, just as you do typed text. In addition, you can do the following:

• To change the line weight and color, tap .
• To add space between written words, tap . Then, tap and drag the stylus to show where you want to add space. A preview arrow gives an indication of the amount of space that will be added.

See Also
Select written words
Write using the stylus

Convert written words to text

1. Select the writing you want to convert by tapping and holding next to the writing. When you see the insertion point appear, drag across the writing.
2. Tap and hold the selected writing. On the pop-up menu, tap Recognize. If you do not see the pop-up menu, tap Tools > Recognize. The selected writing is converted to text.
3. If the conversion is inaccurate, tap and hold the inaccurate word and tap Alternates on the pop-up menu. Tap a word in the alternates list to select it. If you do not see a word you want to use, delete the selected word and retype it.

To quickly convert all writing in a document to text, make sure that nothing is selected, and then tap Tools > Recognize.

See Also
Create or change a note

Draw using the stylus

1. Tap View > Drawing.
   Gridlines appear as guides on the screen, and the zoom percentage changes to make it easier to draw.
2. Using the stylus, draw on the screen.

To display the drawing toolbar, tap .

See Also
Select objects
Edit objects

Select objects

There are two ways to select objects:

• Tap and hold the object until you see the selection handles appear. You can drag the object to another location or tap and hold it to see a pop-up menu of actions.
• In drawing mode, tap   to display the drawing toolbar. Deselect   and drag the stylus across the objects you want to edit or format.

To align selected objects, tap  , and then tap an alignment option.

See Also
Edit objects

Edit objects

You can change the appearance of a selected object in the following ways:

• Resize the object by dragging a selection handle.
• Convert the object to a specific shape by tapping and holding the selected object and then tapping Shape on the pop-up menu.
• Change the line weight, fill color, or line color by tapping the appropriate button on the toolbar (tap if you don't see the toolbar).

To change the default format options, tap .

See Also
Select objects

View the document list

The document list displays all Pocket Word documents stored on your device. You’ll see the list whenever you switch to Pocket Word and whenever you close a Pocket Word document. You can specify how the documents are displayed:

• Sort the list by name, date, size, or type. Tap the sort list (labeled Name by default), and then tap the sort option.
• Display only the contents of a specified folder. Tap the folder list (labeled All Folders by default) and then tap the folder name.

See Also
Change Options

Save, rename, move, and delete documents

When you create a new document, the information you enter is saved automatically and named according to the first characters of text entered in the document. In an open document, you can:

• Save a copy of the document. Tap Tools > Save Document As.
• Rename the document. Tap Edit > Rename/Move. In the Name box, type the new name.
• Move the document to a storage card or folder. Tap Edit > Rename/Move. Select the appropriate folder or location. A   is displayed next to the file's name to indicate the file is saved on a storage card.
• Delete the document. Tap Tools > Delete Document.

To move or delete multiple documents, in the document list, tap and drag to select the documents. Then, tap and hold the selected documents. On the pop-up menu, tap Rename/Move or Delete.

See Also
View the document list

Transfer a document via infrared

Align the infrared (IR) ports according to the instructions in your owner's manual so that they are unobstructed and within a close range.

• To send a document, in the document list, tap and hold the document. To select multiple documents, tap and drag. Then, tap and hold the selected documents. Tap Send via Infrared.
• To receive a document, in the document list, tap Tools > Receive via Infrared.

You can also receive IR transfers by tapping   > Programs > Infrared Receive.

See Also
Infrared Transfers
View the document list

Send a document via e-mail

You can send a document as an e-mail attachment in Inbox.

1. In the document list, tap and hold the document.
2. On the pop-up menu, tap Send via E-mail.

An e-mail message in Inbox is displayed, with the document included as an attachment. The message can then be sent during synchronization or through a connection to an Internet service provider.

See Also
View the document list

On-device Conversion Changes

When you synchronize files or copy files between your device and PC, ActiveSync on your PC converts the files so that they can be read. However, when a Word document arrives on the device, for example in an e-mail attachment, the device converts the document to a Pocket Word document. Note the following regarding these on-device conversion changes:

• Borders and shading. Are not displayed in Pocket Word but are restored when converted back to a Word document. Shading is not restored when used in a table, but simple borders are restored.
• Character formatting. Bold, italic, strikethrough, superscript, subscript, and hidden text are retained and displayed. Other effects are changed or removed.
• Colors. Retained and mapped to colors available on your device.
• Fonts and font sizes. Fonts not supported by your mobile device are mapped to the closest font available. The original font will be listed on your device. When converted back to Word, the data is displayed in the original font.
• Page formatting, headers, footers. Footnotes, columns, page setup information, and style sheets are removed during conversion to Pocket Word. Pocket Word supports built-in headings.
• Paragraph formatting. Tabs, alignment, bullets, indentation, simple numbered lists, and paragraph spacing are retained and displayed in Pocket Word.
• Pictures. Are removed during conversion.
• Table of Contents. Text and some formatting are preserved. However, any text set at right-aligned tab stops may wrap to the next line.
• Index. Text and some formatting are preserved.
• Tables. Table formatting is removed, but text is preserved.
• OLE objects. Are removed during conversion.
• Revision marks, annotations, and comments. Revision marks are visible but cannot be changed. Annotations and comments are removed during conversion.

See Also
Document Conversion

Change Options

To change defaults for creating and storing Pocket Word documents, in the document list, tap Tools > Options.

• Select a template to be used for new documents. You can change this default when creating specific documents. Only documents saved in the Templates folder are listed.
• Select a location for storing documents. You can choose between main memory and a storage card, if you have one installed.
• Select the type of documents you want displayed in the document list.

See Also
Document Conversion

Use Hardware Buttons

See Also
Work with Documents